Although not mandatory for all companies, office gatherings have become an important event. This is an event organized for employees to gather outside the office, often referred to as a company retreat or office outing. By holding a gathering, teamwork and camaraderie among employees can be enhanced. This event also often helps increase employee productivity. So, if you're in charge of organizing, let’s check out this fun and easy-to-follow office gathering event rundown.
Sample Office Gathering Event Schedule
1. Departure from the Office to the Venue
Outdoor office gatherings have become one of the most popular concepts recently because they offer many exciting activities that participants can enjoy. However, before that, participants should gather at the office to travel together to the venue. The ideal time to start the event rundown is 8 AM. During this time, it’s also a good opportunity to kick off the gathering with an opening speech from a leader or the event committee. After that, all participants will head to the gathering location.
2. Registration and Grouping
Whether you choose a resort or an outbound area for the gathering, registration is necessary. The event rundown can proceed with registration and grouping activities. Grouping will also determine room assignments. If camping is involved, you can distribute supplies such as tents and mats according to the groups. If the gathering location is far, this session might run into the afternoon. Therefore, it’s recommended to organize a 2-day 1-night or 3-day 2-night gathering rather than a one-day event.
3. ISHOMA (Break, Prayer, and Meal)
Since traveling to the gathering location, registration, and group distribution takes a considerable amount of time, it can be followed by ISHOMA (break, prayer, and meal). To make it more organized, lunch should be done together with a buffet set up for the participants. If the resort or outbound venue has a suitable spot for a picnic, that area can be utilized for this group lunch, adding a more natural feel to the gathering.
4. Team Building Activities
After participants have had their lunch and rested, you can continue the event with team-building activities. These activities can vary and be tailored to your company’s needs. For example, you could have a treasure hunt, team sports like basketball or volleyball, object guessing games, marble races, pencil-in-bottle contests, and many more. If the gathering is at an outbound venue, it’s even better as many outbound activities, such as flying fox, paintball, and similar attractions, are already available. You could also consider rafting as a fun team-building activity.
5. Freshen Up and Free Time
The next item on the event rundown is freshen up time and free time. After the team-building activities, participants will likely need some time to clean up. Since everyone takes different amounts of time to freshen up, you can give free time during this period. Those who are done can explore the resort area or relax in their rooms. It’s best to allow free time until the Maghrib prayer time, so Muslim participants can perform their prayers.
6. BBQ Dinner
After the Maghrib prayer, participants can recharge with a BBQ dinner. While BBQ is not mandatory, this concept can create its own fun and help participants bond, making it a valuable option to consider.
7. Reflection Session
After dinner, you can hold a brief reflection session where employees can find meaning in the activities they participated in that day. They can also share their experiences and feelings during the first day of the gathering.
8. Bonfire and Entertainment
If possible, a bonfire can be lit to wrap up the event. This can be followed by entertainment such as live music or a talent show from employees, providing a fun session before bed.
9. Second Day
On the second day, there are usually fewer activities for a 2-day 1-night gathering. Typically, it involves a group breakfast, morning exercise, and preparation for departure. However, if there’s extra time, you could organize another team-building session.
That’s an example of an office gathering event rundown you can follow. In addition to outdoor activities, indoor gatherings can also be an exciting option. Just don’t forget to add light games and ice-breaking activities to make the gathering even more enjoyable.
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